How to Connect Macbook to Printer?


To use the printer on a MAC device, you need to connect Macbook to Printer. You should add the device list of the printers using 'Printers and Scanner Preferences. In most of the scenarios, when a user adds a printer, Mac uses Airprint for connecting the printer or downloading the drivers automatically. Also, the Mac will prompt you to download the required drivers.

If your printing device is Airprint enabled, it is compatible with the Macbook. If your Printing device is not AirPrint enabled then, you need to make sure that it is compatible with your Macbook.

how to connect printer to macbook air to Wireless or Network Printer?

If your Mac and printing device are already connected to the wireless network, there is a possibility that the printer is available without setup. To check this, go to File>Print and click on the Printer Pop-up menu. Select 'Nearby Printers or Printers and Scanners' preference' and after that, select your printer.

In case your printing device is not available, you can follow the given guidelines to add it:

  • Update the software on your Macbook ( If you do not have Airprint). Click on the 'Apple' menu and choose System Preferences option. Click on a System update to install the listed software updates. If there is no update, it indicated that your Mac device has the required information regarding the software it can download from Apple. If you ignore this, you will see a message notification saying that software is not available when you connect the printing device.
  • If you are using the AirPrint, you do not need to check for software updates.
  • Follow the instructions, add paper, and install toner or ink. Turn on your printer.
  • Follow the instructions to connect it to the network.
  • If you are using the wifi, you need to connect it to your Macbook using the USB cable for setting up the wifi printing. Once you have connected the Printer to Mac, install Mac software that came with your printing device and use the 'Printer Setup Assistant' for connecting your printer to the wireless network.
  • After completing the setup, disconnect the cable from your Mac and Printer and your printer must remain connected to the wireless network.
  • Now, you need to add your printer to a list of available printers. Click on the 'Apple' menu and choose System Preferences. Click on 'Printers and Scanners'. If you do not see your printing device listed on the left, click on the '+' button. A dialogue box will appear on your screen where you can see the list of available printers on your local network. It makes take a few minutes to your printing device to appear.
  • Choose your printer when you see it in the list and tap to add. If you see any prompt asking you to download the new software, then make sure that you download and install it. If your printer is still not on the list, try to add the printer using the IP address.

That's all! Follow these guidelines and connect your printing device to the macOS device.When you connect Printer to Macbook, the macOS itself detect whether any special accessories installed in the printer, for example, extra memory, additional paper trays, and duplex unit. If it is unable to do that, a dialogue box will appear and let you specify them.

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